Import-Export Specialist
Santa Fe Springs, CA
Full Time
Trade Compliance
Experienced
JOB SUMMARY:
Responsible for coordinating the movement of products/equipment/materials in
and out of the country in accordance with the legislature, organizational
procedures, and federal regulations. Manages the necessary documentation and
forms for the efficient and lawful execution of all import/export activities.
Communicates with import/export-related authorities along with customers and
suppliers as necessary to ensure efficient, positive, and lawful support in
relations and activities.
Communicates closely, builds, and retains strong relationships with approved
freight forwarders, carriers, customers, and personnel.
CORE RESPONSIBILITIES:
- Ensures that all import/export documentation and procedures are followed
and comply with all record-keeping requirements.
- Ensures import/export transactions are in accordance with established
procedures (IMS/EMS), guidelines, SOPs, and Federal Regulations.
- Prepares, maintains, completes, and signs NAFTA, affidavits, and NAFTA
Non-Eligible documents.
- Maintains Import/Export website, including maintaining training records.
- Runs the Import Export Audit Report on a quarterly basis to be reviewed
by the Manager.
- Assists Manager with developing, reviewing, and updating SOPs on annual
basis.
- Reviews information on all documents and certifies that the information
(part number, UOM, country of origin, weights, quantities, ECCN,
descriptions, and value) matches customs entry, physical count, and payment.
- Processes entry amendments for US and Canada through approved customs
brokers. Communicates all findings to the Import-Export Manager to have them
corrected promptly. Participates in the determination of the root cause and
corrective action.
- Maintains recordkeeping for international transactions and verifies that
all documentation adheres to the company's import-export policies (IMS/EMS)
and Federal regulations.
- Reviews, codes, and approves Custom Broker Invoice and Freight Forwarder
Invoices
- Prepares, completes, and signs Dangerous Goods Declaration
- Assists Import/Export clerk with transactions and provides guidance
related to regulatory mandates.
- Coordinates activities to support Supply Chain processes with
import-export requirements.
- Tracks shipment progress and provides real-time updates to interested
parties.
- Anticipates and resolves potential delays or issues that could
negatively impact the delivery deadline.
- Route shipments in the most cost-effective manner to meet the service
requirement.
- Maintains broker, freight forwarder, and carrier profiles and
scorecards.
- Coordinates with Sales, Procurement, and Customer Service personnel to
facilitate import-export shipments.
- Completes import-export documentation, provides international freight
quotes.
- Calculates and provides accurate landed cost of goods and lead/transit
times.
- Prepares required documentation to ensure that import and export
shipments move as scheduled.
- Perform the necessary administrative tasks to support the import,
export, and record-keeping requirements.
- Collaborates with internal and external customers to support
import-export transactions and facilitate international trade.
- Communicates directly with customers to process quotes, shipping times
and lanes, and costs associated with shipments; ensures freight forwarders
meet customer expectations.
- Establishes and maintains strong relationships with approved freight
forwarders and customs brokers through regular communication.
COMPANY RESPONSIBILITIES:
- Producing Results - Meets or exceeds established goals and objectives.
- Communicates a strong sense of urgency in solving problems and getting
work done.
- Ensures time, resources, and actions are focused on priorities that
contribute to meeting business goals and objectives.
- Ability to effectively prioritize and manage day-to-day tasks in an
efficient manner.
- Reliable, self-motivated, and well-organized.
- Stellar Service - Meets or exceeds both internal and external customer
requirements utilizing customer service concepts and techniques.
- Strong interpersonal skills; positive, customer service focus; ability
to work in a team environment.
- Ability to successfully research and resolve issues in an accurate,
thorough, and timely manner with minimal assistance.
- Ability to define specific problems and offer variable solutions;
ability to make recommendations to effectively resolve problems or issues by
using judgment that is consistent with company policies and/or procedures.
- Ability to communicate with external and internal customers of all
levels across the company, strong written and verbal communication skills.
- Builds customer loyalty by utilizing the STAR qualities to create
Positive Defining Moments in the three dimensions of service.
- Response to unexpected customer requests with a sense of urgency and
positive action; seeks opportunities to dazzle customers.
- Recovers from a service failure in a way that enhances customers'
loyalty to the company; demonstrates sincere concern and empathy when a
customer complains.
QUALIFICATIONS:
- Import/Export - Extensive knowledge of regulations, issues,
considerations, and documentation requirements for importing and exporting
materials to and from international locations. Areas of knowledge and
expertise must include: EAR, HTS, ECCN and Licensing, ITAR, Denied Parties
Screening, Anti-Boycott Review, and others as directly related to function.
- Effective Communication & Teamwork - High level of interpersonal skills
and ability to effectively transmit, receive and accurately interpret ideas,
information and needs through the application of appropriate communication
and interpersonal skills to stakeholders at all levels of the organization.
- Managing Multiple Projects - Ability to manage multiple concurrent
objectives, projects, or activities, making effective judgments as to
prioritization and time allocation.
- Accuracy & Attention to Detail - Understanding of the necessity and
value of accuracy and attention to detail; ability to process information
with high levels of accuracy.
- Computer Skills - Advanced proficiency in using MS Office software to
effectively execute work tasks, including Word and Excel; requires the
ability to learn or experience Adobe
- Creative suite, internal database, and software systems, i.e., MXP.
Experience with basic HTML, Google sites, Gmail and Google Chrome preferred.
EDUCATION AND EXPERIENCE:
- Bachelor's degree in a business-related field.
- 3-5 years of experience in an import/export administration role; or an
equivalent combination of education and experience.
- Practical understanding of US Laws and regulations governing exports and
imports.
Apply Here
Gateway Recruiting, Inc.
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